Staff Accountant

The Staff Accountant will support the Assistant Controller and President in the day-to-day accounting operations for Barcami Lane, as well as providing accounting services to our two dozen client associations. Position includes accounts payable; accounts receivable, including client billing; monthly bank and credit card reconciliation; monthly reporting; and partnership with external accounting firms for financial reviews, audits, and tax filings. The position also partners with our account executives to manage our client’s accounting operations. This role is hybrid following a probation period, but will require a minimum of three days per week in the offices in Westford.

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The Staff Accountant reports to both the Assistant Controller.

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The successful candidate must have a demonstrated track record of ability to be flexible, have a strong work ethic, is committed to using technology to create efficiencies while strengthening financial systems, and can work effectively with teams in a fast-paced environment. The ideal candidate has experience in the not-for-profit industry in general, and with 501(c)(3) and 501(c)(6) organizations.

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Ensure cover letter addresses the ability to work in the greater Boston area and from our Westford, MA office location.

Tasks and Duties

The Staff Accountant shall perform the following tasks and duties:

Barcami Lane Support

§ Ensure that all work conducted for clients is included in the scope of services agreement between Barcami Lane and the client, alerting the Assistant Controller and President of any work that is outside of the scope of services.

§ Accounts Payable

o Transact accounts payable for company, including use of Bill.com.

§ Accounts Receivable

o Transact accounts receivable for company.

o Process and deliver check deposits.

§ Partner with External Accounting Firms

o Provide necessary data and reports for the conduct of financial reviews, audits, and annual tax filings with states and federal government for company.

§ Partner with Banks and Investment Management Companies

o Support staff in opening or closing bank accounts for client associations.

o Support staff in managing client transactions related to investment funds.

§ Financial Management

o Process and issue year-end 1099s on behalf of company.

o Update and maintain a calendar of reporting requirements.

§ Other duties as assigned by Assistant Controller and/or President.

Client Support, all 501(c)3 and 501(c)6 organizations

§ Complete work and assignments issued by the staff teams to ensure the work specified in client Scopes of Work is completed in a timely, quality manner.

§ Complete work within the budgeted number of hours allocated for each assigned client.

§ Proactively provide support to the staff teams and clients, actively bringing new ideas.

§ Complete other association and financial management activities outlined in the Scope of Services for assigned clients.

§ Accounts Payable

o Transact accounts payable for client associations, including use of Bill.com.

o Process and track payments for Honoria, award cash prizes.

§ Accounts Receivable

o Transact accounts receivable for client associations.

o Client associations utilize association management systems (AMS) to collect membership dues, sponsorship revenue, event registration, product sales, and other revenue; become familiar with membership database systems to transaction A/R, reconcile transactions, and prepare monthly financial reports.

o Process and deliver check deposits.

o Assist staff with invoicing client association membership dues.

§ Monthly Reconciliation and Monthly/Annual Reporting

o Prepare monthly financial reports for clients in a timely manner.

o Reconcile bank, credit card, and debit card statements.

o Prepare end of year financial reports and reconciliation of end of year journal entries.

o Provide monthly reports and payments to client association chapters or other constituency groups.

§ Partner with External Accounting Firms

o Manage preparation for annual audit or financial reviews, including interactions with auditors, preparing audit schedules and draft financial statements. Ensure timely completion of audit or financial review drafts, final audited financial statements or financial review reports, and Form 990.

§ Partner with Banks and Investment Management Companies

o Support staff in opening or closing bank accounts for client associations.

o Support staff in managing client transactions related to investment funds.

§ Budget

o Assist with budgeting for client associations.

o Enter client association budgets into QuickBooks.

§ Financial Management

o Set up GL codes.

o Manage accounting for clients using both accrual and cash methods.

o Process and issue year-end 1099s on behalf of client associations.

Qualifications

To be qualified for this position, individuals must possess a Bachelor’s degree and at least three years of accounting and financial reporting experience in a professional office environment, preferably at a small business, association, or nonprofit organization. Experience in a client service-oriented environment a plus.

Additional Qualifications:

Skills and Abilities

The Staff Accountant must embody Barcami Lane’s values in all they do. They must be able to work independently while seeking guidance to fully understand their assignments, maintain effective professional relationships with clients, management, staff and contractors, and manage competing priorities in a dynamic environment. The Staff Accountant must be a self-motivated problem-solver, able to collaborate and communicate across disciplines. They must be committed to their own personal and professional development. They must be highly organized and have strong written and verbal communication skills.

Strong attention to detail, organizational skills, and customer service mindset required. Flexibility to adapt quickly to our clients’ changing needs and priorities necessary. Ability to operate in a fast-paced environment with multiple staff teams is key.

The Staff Accountant should be able to function effectively in a contemporary hybrid office environment using Microsoft Office 365, QuickBooks, Bill.com, association management systems (AMS) and databases, virtual meeting platforms such as Microsoft Teams and Zoom, project management tools such as Basecamp, and other productivity tools.

Limited travel outside of Greater Boston area required, approximately 5%.

Candidate must be able to be in the office in Westford a minimum of three days per week.