Program Coordinator

MOVA/ MA Office for Victim Assistance

Job Description

About MOVA 
MOVA is an independent state agency governed by the Victim and Witness Assistance Board. MOVA strives to advance victim rights by ensuring all victims and survivors of crime across the Commonwealth are supported and empowered through access to high-quality services that are trauma-informed, culturally responsive, and reflective of diverse communities. MOVA achieves this through survivor-informed work, advocacy for enhanced victim rights and services, partnerships with agencies and individuals, and a commitment to providing funding and services for underserved and marginalized communities. 
Job Overview 
MOVA is seeking mission-driven individuals with strong relationship building, communication, and facilitation skills to assist MOVA funded programs and stakeholders with day-to-day aspects of program management and grants administration. Reporting to the Deputy Director, Grants Administration, Program Coordinators partner with sub-recipients to support their program goals, ensure compliance with state and federal regulations, and provide technical assistance to subrecipients. Program Coordinators must be effective communicators, highly organized and detail-oriented, collaborative, and skilled at balancing multiple priorities. Ideal applicants will have knowledge or experience in non-profit management/administration and/or community-based programming. 
·       Maintain working relationships with multiple sub-recipients and provide regular monitoring, technical assistance, and support of programmatic goals. Communicate regularly with sub-recipients both verbally and through written communication. 
  • Coordinate internal and external meetings and capacity building opportunities including meeting logistics, agenda planning, meeting materials development and follow-up, and facilitation
  • Coordinate and support development of communication activities between funded programs and MOVA
  • Build and maintain relationships with funded programs and stakeholders
  • Ensure compliance with state and federal regulations by reviewing sub-recipient expense reports and budget amendments
  • Ensure sub-recipients adhere to program scope, contract requirements, and special conditions as indicated in the Victims of Crime Act (VOCA) rule or other relevant regulations 
  • Assist MOVA staff and sub-recipients with outcome measurement data collection, data entry, and analysis for state and federal data systems as needed
  • Assist in the dissemination of federal and state funding via participation in the grant procurement process through grant application review and evaluation
  • Participate in the planning and facilitation of programmatic monitoring visits and desk reviews, at the direction of the Director of Monitoring and Compliance or their designee. Work collaboratively to assure efficiency and accuracy of work products
  • Maintain accurate record keeping and filing
  • Participate in relevant meetings and events in the victim services community as directed
Required Qualifications: 
  • Candidates must have at least three years of full time, or equivalent part-time, professional, administrative, or managerial experience with direct work experience in program administration, program coordination, or program management. An educational degree may substitute for up to two years of work experience.
  •  Ability to communicate clearly and effectively verbally and in writing  
  • Ability to maintain and create detail-oriented processes and procedures (i.e., maintaining accurate records, tracking use of funds, providing status updates, informing planning)
  • Ability to execute meetings and trainings (i.e., meeting logistics, agenda and meeting material development, facilitating engagement, information exchange, and discussion)
  • Ability to analyze and manage budgets
  • Evidenced ability to establish and meet deadlines and effectively problem solve
  • Ability to work productively in a collaborative team environment
  • Ability to interact successfully with many different personality types and to effectively develop and maintain strong working relationships across all levels within the agency and outside the agency
  • Highest professional standards and customer-service orientation
  • Commitment to furthering the agency’s overall mission 
  • Evidenced computer skills with Microsoft Word, Excel, and capacity to learn other specific software
  • Ability to travel within Massachusetts in support of work assignments and responsibilities. Valid driver’s license. 

Preferred Qualifications:
  • Knowledge or experience within non-profits, community-based services, or direct service agencies 
  • Knowledge of general, state, and federal grants management policies 
  • Familiarity with direct services programming (e.g., social services, sexual and domestic violence services, etc.) 

Additional Information 
·       Submit cover letter, resume, and any accommodation requests to 
·       MOVA is an equal opportunity employer and strives to ensure that those working in our office reflect the diversity of the communities we serve. MOVA encourages applicants from a broad spectrum of backgrounds to apply for positions 
·       Non-managerial, non-exempt position 
·       Salary range of $52,000 to $55,000 annually 
·       As a condition of employment, successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date 
·       This position requires routine travel across the state including to MOVA office locations in Boston and Northampton with primary work daily from home