Human Resources & Administrative Officer
The House of the Seven Gables Settlement Association
The House of the Seven Gables Settlement Association in Salem, Massachusetts is currently seeking candidates for the position of Human Resources & Administrative Officer. This position performs a broad range of duties in support of the staff and Executive Director and staff of The House of the Seven Gables. The Human Resources & Administrative Officer is responsible for new hire administration and onboarding, employee relations, and compensation and benefits administration. Additionally, this position performs administrative duties crucial to the operations of the organization, including routine purchasing and coordination of contracted services. This position regularly handles sensitive information; considerable use of tact, diplomacy, discretion, and judgement is required.
Salary Range: $55,000 - $62,000 annually, plus benefits, commensurate with qualifications and experience.
- Minimum of two years of relevant experience in human resources or a related field.
- Knowledge of human resources best practices, procedures, and functions.
- Excellent computer and organizational skills, as well as strong communication and interpersonal skills. Spanish language skills a plus.
- Ability to work independently and manage multiple responsibilities effectively.
- Ability to tactfully handle and protect confidential information.
Essential Duties & Responsibilities:
- Onboards and orients new staff, including several part-time seasonal staff each year. Coordinates and assists supervisors with annual reviews and performance planning. Processes all changes in pay rates, deductions, and other status changes for employees, including termination. Processes payroll bi-weekly. Maintains all electronic and paper employee records.
- Administers employee benefits including paid time off, retirement plans, and health and dental insurance. Works with insurance carriers and brokers to enroll or change status of employees. Works with brokers and Executive Director to review and select plans annually.
- Conducts and assists with record audits and mandatory reports, which may include I-9 audits, payroll audits and other compliance reviews. Works with contracted human resources advisors to ensure all policies and procedures are compliant with state and commonwealth law.
- Leads employee recognition and professional development initiatives. Assists employees and supervisors in resolving personnel issues and workplace conflicts.
- Assists professional staff in recruiting and hiring new employees, including updating and posting job announcements and vetting and interviewing candidates.
- Serves as administrator for organizational email and data management systems, including setting up and maintaining user accounts. Monitors and orders office supplies, postage, and other routine supplies as needed. Serves as the liaison for contracted services related to office functions and equipment, including information technology and copier maintenance.
- Oversees the scheduling of space for meetings and other business functions. Assists with equipment and AV needs for meetings.
- Assists the Executive Director in distributing information to the Board and staff. Supports the Executive Director with special projects and other duties as assigned.
- Serves as backup to the Finance Assistant when necessary. Enters invoices, processes payments, and performs other basic financial duties as trained.
Working Conditions/Physical Demands:
- May need to kneel, bend, crouch, reach or stretch to perform daily tasks.
- May need to occasionally lift and carry moderate weight up to 25 pounds.
- May be required to occasionally work nights and weekends, especially during the high traffic month of October.
How To Apply: Please send a cover letter and resume to firstname.lastname@example.org by February 17, 2023.
About the Organization:
The House of the Seven Gables Settlement Association is a non-profit 501(c)(3) corporation founded in 1910 by activist Caroline Osgood Emmerton. Our founder envisioned an organization that would preserve and interpret Salem’s history while also providing needed support and services to local immigrant communities. We honor her vision today by preserving the Turner-Ingersoll Mansion—famous worldwide as the House of the Seven Gables—as the centerpiece of a National Historic Landmark Site that attracts nearly 120,000 visitors each year. We also offer Citizenship and English as a Second Language classes, as well as a broad range of programming encouraging engagement with contemporary social justice issues. Our mission is to be a welcoming, thriving historic site and community resource that engages people of all backgrounds in our inclusive American story. Our vision is to preserve, share, and continue the American story.
The House of the Seven Gables is committed to the principle of equal employment opportunity. We seek to build and retain a diverse and inclusive staff, and we encourage applications from candidates with a wide variety of experiences and backgrounds.