Finance and Administration Coordinator

Ibis Reproductive Health (Ibis Reproductive Health, Inc.)

Job Description

Ibis Reproductive Health is a global nonprofit driving change through bold, rigorous research and principled partnerships that advance sexual and reproductive autonomy, choices, and health worldwide. We believe that research can catalyze change when the entire research process is viewed as an opportunity to shift power, is undertaken in partnership with the communities most affected, and includes a focus on how data can be most effectively used to make change. We focus on increasing access to quality abortion care, transforming access to abortion and contraception through technology and service innovations, and expanding comprehensive sexual and reproductive health information and services. Ibis works with partners in more than 30 countries on six continents. Our staff is located in Cambridge, MA and Oakland CA, USA; and Johannesburg, South Africa. For more information, visit:

We seek an individual with a commitment to sexual and reproductive health, rights, and justice to fill a key role in the financial and administrative structure of the organization. The Finance and Administration Coordinator will manage the accounts payable process, post financial transactions in financial software and spreadsheets, support grant reporting, and assist with the management of payroll and benefits. The Coordinator will maintain contract, vendor, and financial files. The person in this role will manage the US IT system, with support from an outside consultant, including acting as the system administrator and providing informal training and troubleshooting to staff members in all offices. The Coordinator will assist with research and implementation of new organizational IT systems. The individual will oversee the day-to-day operations of the Cambridge office, including maintaining relationships with building management and vendors, and maintaining equipment and supplies.

The Finance and Administration Coordinator will respond to phone and other inquiries, directing partners and the public to the appropriate person or information source. The person in this role will support organizational meetings including planning travel, assist hiring teams, and provide administrative support to senior staff as needed. 

The Finance and Administration Coordinator will work closely with the Finance and Administration Manager in Cambridge and report to the Director of Finance and Administration. 

Ibis is currently piloting a model of hybrid-work where all staff (excluding permanent remote staff) will work in-person from their local Ibis office at least two days/week. This position will be physically based out of the Cambridge office, with the expectation of at least two days of in-office time per week.  This role is not eligible for fully remote work. 
  • Experience in an administrative role
  • Experience in supporting computer users and systems; ability to expand IT skills
  • Proficiency with Excel and experience in managing spreadsheets
  • Communication skills, responsiveness and flexibility, ability to work across teams 
  • Excellent software skills (e.g. MS Outlook, Word, Excel, and PowerPoint) 
  • Demonstrated ability to manage multiple responsibilities 
  • Ability to work independently and exercise judgment
  • Detail oriented with attention to accuracy
  • Self-starter, highly organized, hardworking, able to meet deadlines 
We particularly welcome those who have: 
  • Education or work experience in principles of accounting
  • Experience with accounting and accounting software
  • Experience with managing, tracking, or reporting on grants
  • Experience implementing new technology solutions
Benefits: Ibis’s generous benefits package includes: medical insurance, with most of the premium paid by Ibis; dental, disability, and life insurance; paid sick leave; a 403(b) retirement savings plan with employer contributions after the first year; four weeks of vacation per year; transit benefits; and professional development opportunities.
Salary: The starting salary for this position is $54,000.    
Start date: Position starts as soon as it is filled.
Ibis is an equal opportunity employer. Ibis seeks to build and maintain a diverse and inclusive workplace; we encourage applications from Black people and people of African descent, Indigenous peoples, people of color, women, young people, LGBTQ+ individuals, including people who identify as transgender, non-binary, or gender expansive, people with disabilities, first-generation college graduates, those from communities with the most to gain from expanded access to sexual and reproductive health services and information, and people from other underrepresented communities.