Director of Finance & Administration

Dream Big!

Empowering Girls & Young Women In Underserved Communities Through Sports

Job Description

Job Summary: Manage and oversee all financial operations, including bookkeeping, contracting, accounting, budgeting, forecasting, insurance, cash flow, audit and tax preparation, inventory financial management, employee benefits and payroll.

Status: Part-time 20-25 hours/week. Non-exempt, reporting to President & CEO
Start Date: ASAP
Location: Dream Big! Office - Needham, MA

Financial Accounting and Reporting
Responsibilities will include but are not limited to:

Record cash deposits from Development Department’s daily reports
  • Categorize to appropriate revenue accounts
  • Reconcile cash deposits to check log
  • Reconcile General Ledger revenue to Development revenue monthly
  • Maintain in-kind donations and inventory accounts

Accounts Payable Processing
  • Prepare Accounts Payable coding and transactions, prepare weekly check runs, and communicate with vendors as necessary to resolve issues
  • Enter and manage bi-weekly payroll through an outside vendor
  • Request W9s from new vendors; enter the appropriate information into General Ledger to support the annual 1099 processing
  • Credit card statements
  • Match credit card statements to receipts, follow up with staff if necessary
  • Prepare journal entries monthly – allocate charges to appropriate accounts
  • Perform administrative tasks including maintaining file system
  • Assist in gathering information for year-end audit
  • Maintain Quick Books entries
  • Obtain payment approvals for bills
  • Research billing anomalies and recommend remedies questions and recommend process efficiencies

Tax Filing and Compliance
  • Oversee all tax filings and compliance requirements, ensuring that the organization is in compliance with all relevant laws and regulations.
  • Manage relationships with external auditors and other financial service providers to ensure compliance with all reporting and regulatory requirements.

Perform Other Ad Hoc Reporting And Accounting Projects
  • Management reports, as needed
  • Inventory Management
  • Prepare budgets for grant applications
  • Assist with grant track and reporting
  • Participate in all fundraising and special events

Human Resources
  • Support President & CEO with on-boarding of new staff, including the setup of all benefits and payroll
  • Maintain files for all staff vacation, time off, and other benefits
  • Oversee and update employee handbook

Office Management
  • Support President & CEO with managing contracts, leases, and all insurance policies
  • Manage inventory and ordering of office supplies and technology needs

Qualifications
  • Bachelor’s degree in accounting or five years in a related field
  • Must reside in Eastern Massachusetts
  • Minimum of 3 years of practical accounting experience, preferably with a non-profit
  • Proven track record of successful financial management, including hands-on experience developing and implementing financial strategies, managing budgets, executing hands- on accounting roles, and overseeing financial reporting and compliance. 
  • Working knowledge of Excel, QuickBooks (QB), QB Online preferred, and FASB guidelines
  • Solid grasp of general accounting principles
  • Proficiency with Microsoft Office Suite
  • Strong organizational skills
  • Strong interpersonal and communication skills
  • Team player
  • Ability to prioritize and organize workload
  • Experience working with external auditors, internal controls
  • Ability to give and receive feedback as a tool for growth
  • Ability to work independently in a small office
This individual must be exceedingly well organized, flexible, and enjoy working within a small organization. This job will be performed in the Dream Big! office 4 days/week 9-3.

Benefits
This is a part-time position with the following benefits: Paid vacation, holidays,  401k Match. Additional benefits depending on hours.
Salary: $40- $50/Hour - Pay commensurate with experience.