
Director of Finance & Administration
Dream Big!
Empowering Girls & Young Women In Underserved Communities Through Sports
Job Description
Job Summary: Manage and oversee all financial operations, including bookkeeping, contracting, accounting, budgeting, forecasting, insurance, cash flow, audit and tax preparation, inventory financial management, employee benefits and payroll.
Status: Part-time 20-25 hours/week. Non-exempt, reporting to President & CEO
Start Date: ASAP
Location: Dream Big! Office - Needham, MA
Financial Accounting and Reporting
Responsibilities will include but are not limited to:
Record cash deposits from Development Department’s daily reports
- Categorize to appropriate revenue accounts
- Reconcile cash deposits to check log
- Reconcile General Ledger revenue to Development revenue monthly
- Maintain in-kind donations and inventory accounts
Accounts Payable Processing
- Prepare Accounts Payable coding and transactions, prepare weekly check runs, and communicate with vendors as necessary to resolve issues
- Enter and manage bi-weekly payroll through an outside vendor
- Request W9s from new vendors; enter the appropriate information into General Ledger to support the annual 1099 processing
- Credit card statements
- Match credit card statements to receipts, follow up with staff if necessary
- Prepare journal entries monthly – allocate charges to appropriate accounts
- Perform administrative tasks including maintaining file system
- Assist in gathering information for year-end audit
- Maintain Quick Books entries
- Obtain payment approvals for bills
- Research billing anomalies and recommend remedies questions and recommend process efficiencies
Tax Filing and Compliance
- Oversee all tax filings and compliance requirements, ensuring that the organization is in compliance with all relevant laws and regulations.
- Manage relationships with external auditors and other financial service providers to ensure compliance with all reporting and regulatory requirements.
Perform Other Ad Hoc Reporting And Accounting Projects
- Management reports, as needed
- Inventory Management
- Prepare budgets for grant applications
- Assist with grant track and reporting
- Participate in all fundraising and special events
Human Resources
- Support President & CEO with on-boarding of new staff, including the setup of all benefits and payroll
- Maintain files for all staff vacation, time off, and other benefits
- Oversee and update employee handbook
Office Management
- Support President & CEO with managing contracts, leases, and all insurance policies
- Manage inventory and ordering of office supplies and technology needs
Qualifications
- Bachelor’s degree in accounting or five years in a related field
- Must reside in Eastern Massachusetts
- Minimum of 3 years of practical accounting experience, preferably with a non-profit
- Proven track record of successful financial management, including hands-on experience developing and implementing financial strategies, managing budgets, executing hands- on accounting roles, and overseeing financial reporting and compliance.
- Working knowledge of Excel, QuickBooks (QB), QB Online preferred, and FASB guidelines
- Solid grasp of general accounting principles
- Proficiency with Microsoft Office Suite
- Strong organizational skills
- Strong interpersonal and communication skills
- Team player
- Ability to prioritize and organize workload
- Experience working with external auditors, internal controls
- Ability to give and receive feedback as a tool for growth
- Ability to work independently in a small office
This individual must be exceedingly well organized, flexible, and enjoy working within a small organization. This job will be performed in the Dream Big! office 4 days/week 9-3.
Benefits
This is a part-time position with the following benefits: Paid vacation, holidays, 401k Match. Additional benefits depending on hours.
Salary: $40- $50/Hour - Pay commensurate with experience.