Coordinator for Global Programs

Facing History and Ourselves (Facing History and Ourselves)

People make choices. Choices make history.

Job Description

Position:  Coordinator for Global Programs
Reports to:  Director of Staff Development and Regional Program Coordination
Status:  Full-time; Exempt
Location:  Brookline, MA
Start date:  Immediate
Position description: As a member of Facing History and Ourselves’ Program Operations/Administration team, this Program Coordinator provides administrative support and operational infrastructure for several key organization-wide program activities, including Professional Learning and Support, the Partner Schools Network  and Program Staff Development.  The Coordinator will employ and develop systems to efficiently manage information flow and establish and maintain clear lines of communication with other departments, regional offices, key external partners, and the organization as a whole in support of departmental objectives. 

Who We Are: We are a passionate, creative and dedicated program team who is responsible for overseeing all program work at Facing History. Our team provides strategy, quality control, coordination and overall vision for the global program delivery team.

We are relentlessly committed to ensuring educators encounter resources and professional learning experiences that are accessible, relevant, and impactful and that center the classroom around social emotional learning, equity and civics. We are lifelong learners who care deeply about the mission of Facing History and we believe schools can be the place for young people to explore issues of identity and civic participation through the lens of history.

We are flexible in our roles and have a team player approach. We bring passion, teamwork, a positive attitude, and a good sense of humor to our work.

Who You Are: You have excellent organizational, communication, and management skills as well as good writing and editing skills.  You are detail oriented with a good understanding of budgets, databases, and general office related softwares (e.g., Google Suite, Microsoft Office).  You have a proven ability to create effective systems for managing multiple projects, and are flexible in your ability to manage multiple tasks under different managers and management styles.  You take initiative, are reliable, and enjoy being part of a larger team. You are a problem solver and adaptable. 

You are motivated to contribute to the positive growth and development of our organization. 
You will work closely with the Program senior staff members  to coordinate their work with the various groups within headquarters, in the regions, and with external partners.  Amongst your responsibilities will be to manage their calendars, develop systems and process for greater efficiencies of labor for each of them, track and monitor budgets, coordinate many of the initiatives of senior staff, lead the support and organizational aspects of all staff development initiatives and retreats, manage virtual meetings  and staff trainings on zoom, and assist in planning and monitoring of regional program strategy through Facing History’s offices.
  • Provide administrative, scheduling and logistical support and coordination for senior Program staff
Provide support and coordination of staff development projects including coordinating the Staff Development Team Retreats, New Program Associate Team Retreats, and the annual Program Retreat
  • Assist  senior staff  in the development and maintenance of processes and systems designed to maximize organizational effectiveness
  • Provide support and coordination to the Director of the Partner Schools Network, including helping manage communication with staff and educators in the network, organizing virtual events, and tracking key deliverables and metrics for the network
  • Coordination of the planning and monitoring of regional program strategy 
  • Work closely with various HQ departments (Marketing, Finance, Digital Infrastructure, Content Development) in coordinating organizational efforts on intra-group projects and programs
  • Assist in the development of annual budgets and then track monthly expenses against budgets 
  • Maintain appropriate database (Salesforce) information, develop reports  and assist in the analysis of those reports
  • Assist in the research, development, and formatting of reports and presentations for internal and external audiences
  • Additional responsibilities as assigned
  • Minimum of 1-2 years of experience required in supporting and assisting large scale cross organizational  projects, non-profit setting preferred 
  • Experience with the Google platform preferred
  • Salesforce experience a plus
  • Bachelor’s degree (or equivalent experience) required

Full Time Benefits: In addition to meaningful and rewarding work, Facing History provides an excellent and competitive compensation and benefits package including medical, dental, vision, life & long-term disability insurance, a 403(b) program,  generous paid time off, an employee assistance plan & a travel assistance plan, pre-tax Transit-pass program, flexible spending health care and dependent care accounts, 4 voluntary Aflac plans, and a friendly work environment.
Facing History proudly values diversity. To read our full statement on diversity, please follow this link.  We are an Equal Employment Opportunity Employer