Bookkeeper

About Full Belly Foods

Full Belly Foods is a nonprofit organization that increases access to fresh, nutritious food by partnering with affordable housing communities, foundations, nonprofits, and food vendors to provide free produce deliveries directly to residents. We work across multiple states and coordinate with vendors, property managers, and partner organizations to make healthy food easier and more accessible for families, seniors, and individuals.

Position Overview

Full Belly Foods is seeking a detail-oriented, reliable Bookkeeper to support our growing nonprofit operations. This person will help manage day-to-day bookkeeping, vendor bills, customer invoicing, payment tracking, account reconciliation, and financial recordkeeping.

The ideal candidate is organized, responsive, comfortable working independently, and experienced with QuickBooks Online. This role is especially important because Full Belly Foods works with multiple vendors, funders, and housing partners across different regions, so accurate tracking by customer, property, delivery, and vendor is essential.

Responsibilities

The Bookkeeper will be responsible for maintaining accurate financial records and supporting the organization’s monthly bookkeeping process. Responsibilities include:

Entering and categorizing vendor bills, expenses, and payments in QuickBooks Online

Creating and sending invoices to partner organizations based on completed food deliveries

Tracking accounts receivable and following up on outstanding payments as needed

Reconciling bank accounts, credit cards, and QuickBooks records

Matching vendor invoices, delivery records, and customer invoices

Ensuring expenses and revenue are categorized properly by customer, vendor, and program where applicable

Maintaining clean and organized financial records for nonprofit reporting and grant tracking

Preparing monthly financial reports, including profit and loss, accounts receivable, accounts payable, and cash flow summaries

Supporting year-end close and coordinating with the organization’s tax preparer or CPA

Helping improve bookkeeping workflows as the organization continues to grow

Qualifications

Strong experience with QuickBooks Online

Prior bookkeeping experience for a nonprofit, small business, food distributor, or service-based organization preferred

Comfortable managing accounts payable, accounts receivable, reconciliations, and basic financial reporting

Strong attention to detail and accuracy

Ability to work independently and communicate clearly

Comfortable working with Google Sheets, Excel, email, and shared cloud folders

Experience with nonprofit accounting, grant tracking, or class/customer/project tracking is a plus

Reliable, organized, and able to meet recurring weekly and monthly deadlines

Ideal Candidate

The ideal candidate is someone who enjoys keeping financial systems clean, organized, and accurate. They should be comfortable working with a growing organization where processes may evolve over time. This person does not need to be full-time, but they should be dependable, proactive, and able to help Full Belly Foods maintain strong financial records as we expand our food access work.