Bookkeeper & Business Manager
Dream Big!
Empowering girls and young women in underserved communities through sports & physical activities
Job Description
Job Summary:
The Part-Time Bookkeeper & Business Manager for Dream Big! will manage all daily financial, business, and HR benefit functions as well as sharing the organization's contract, inventory, ordering, and insurance coverage responsibilities. The position is on-site in our Needham office.
The Part-Time Bookkeeper & Business Manager for Dream Big! will manage all daily financial, business, and HR benefit functions as well as sharing the organization's contract, inventory, ordering, and insurance coverage responsibilities. The position is on-site in our Needham office.
The Bookkeeper is responsible for full-charge bookkeeping services; preparing payroll and managing personnel benefits as assigned.
Status: Part-time 20-24 hours/week. Non-exempt, reporting to President & CEO
Start Date: Flexible
Location: Dream Big! Office - Needham, MA
Responsibilities will include but are not limited to:
Financial Accounting and Reporting:
Record cash deposits from Development Department’s daily reports
- Categorize to appropriate revenue accounts
- Reconcile cash deposits to check log
- Reconcile General Ledger revenue to Development revenue monthly
- Maintain in-kind donations and inventory accounts
Accounts Payable Processing
- Prepare Accounts Payable coding and transactions, prepare weekly check runs, and communicate with vendors as necessary to resolve issues
- Enter and manage bi-weekly payroll through an outside vendor
- Request W9s from new vendors; enter the appropriate information into General Ledger to support the annual 1099 processing
- Credit card statements
- Match credit card statements to receipts, follow up with staff if necessary
- Prepare journal entries monthly – allocate charges to appropriate accounts
- Perform administrative tasks including maintaining file system
- Assist in gathering information for year-end audit
- Maintain Quick Books entries
- Obtain payment approvals for bills
- Research billing anomalies and recommend remedies questions and recommend process efficiencies
Perform other ad hoc reporting and accounting projects
- Management reports, as needed
- Inventory Management
- Prepare budgets for grant applications
- Assist with grant track and reporting
- Participate in all fundraising and special events
Human Resources
- Support President & CEO with on-boarding of new staff, including the setup of all benefits and payroll
- Maintain files for all staff vacation, time off, and other benefits
Office Management
- Support President & CEO with managing contracts, leases, and all insurance policies
- Manage inventory and ordering of office supplies and technology needs
Qualifications:
- Bachelor’s degree in accounting or five years in a related field
- Minimum of 3 years of practical accounting experience, preferably with a non-profit
- Working knowledge of Excel, QuickBooks (QB), QB Online preferred, and FASB guidelines
- Solid grasp of general accounting principles
- Proficiency with Microsoft Office Suite
- Strong organizational skills
- Strong interpersonal and communication skills
- Team player
- Ability to prioritize and organize workload
- Experience working with external auditors, internal controls
- Ability to give and receive feedback as a tool for growth
- Ability to work independently in a small office
This individual must be exceedingly well organized, flexible, and enjoy working within a small organization. This job will be performed in our office in Needham, MA.
Benefits
This is a part-time position with the following benefits: Paid vacation, holidays and 401K retirement match.
Salary: Competitive/commensurate with experience and other qualifications.