Annual Fund and Grants Manager

Hale Education

Job Description

Annual Fund & Grants Manager

The Annual Fund & Grants Manager is a full-time, exempt position that oversees Hale Education’s $750,000+ annual fund and portfolio of grants, which support Hale’s belief that nature, education, and recreation inspire us to learn, empower us to lead, and challenge us all to create a world in which people, place, and purpose are united. Information about Hale’s programs and activities can be found on our website.

Given that Hale serves people from a wide variety of Boston neighborhoods, applicants who reflect the racial and linguistic diversity of the city are encouraged to apply.

RESPONSIBILITIES

The Annual Fund & Grants Manager fundraises by developing and executing campaigns, working with staff and volunteers to cultivate and steward donors, and securing and sustaining grant funding and sponsorship. Areas of responsibility include:

1. Annual Giving: Directs and implements annual giving campaigns, tailoring successful approaches to various constituencies. Strategy will include direct mail, email, and digital efforts.

Plans and executes a minimum of two major appeals per year with support from external vendors (graphic designers, printers, etc.).
Works to integrate annual membership program with annual giving for 2023 or by 2024.
Sets and achieves goals for recurring gifts, and leadership giving.
Manages Hale’s fundraising database which includes maintaining constituent records, creating and monitoring dashboards, and preparing reports.
Assists with management of Hale’s Boston Marathon team, including application, interview, fundraising, and reporting processes in accordance with requirements set by the Boston Athletic Association’s Official Charity Program.
Collaborates with colleagues in Program Delivery and Marketing to capture organizations needs and craft compelling stories.

2. Cultivation and Stewardship: Creates and manages ongoing relationship management plan for donors and prospects

Works with various staff members to plan and implement donor cultivation and stewardship events, ranging from informal get-togethers to large-scale celebrations, including Hale’s annual fall gathering.
Collaborates with Director of Marketing to create annual Impact Report, solicitation materials and thank you notes or postcards.
Coordinates quarterly acknowledgment letters for annual giving.
Develops outreach strategy (including phone and email) to personally thank donors to support retention and advancement.
Leverages volunteers to support fundraising efforts.

3. Grants and Sponsorships: Oversees annual calendar of grants and manages relationships with organizational sponsors.

Coordinates pre- and post-award grant activities, including applications, data collection, and reporting; relays impact to funders as needed.
Writes 15–30 grants per year with support from Executive Director and other staff.
Creates annual sponsorship package and conducts outreach to 10–30 prospects.

The Annual Giving & Grants Manager will create and maintain a reputation of credibility, integrity, and fairness, professionally represent Hale at all times, and effectively collaborate with colleagues.
All staff members are expected to uphold Hale’s core values and commitment to and work toward equity, inclusion, diversity, and justice, both individually and within the greater Hale community.

WHAT TO EXPECT

Hale’s staff is dynamic, fun, and committed. We believe in our mission and strive to deliver high-quality programs that create positive change in our Impact Areas. We’re in the midst of an exciting capital campaign and poised to continue Hale’s growth trajectory.

QUALIFICATIONS

The ideal candidate will have:

• A college degree or equivalent experience in development, marketing, communications or a related field

• A minimum of two years’ experience in fundraising; this could include volunteer or professional experience, but should include knowledge of best practices and terminology

• Experience with Salesforce or comparable CRM systems (such as Raiser’s Edge)

• Excellent writing skills

• Enthusiasm and skill in interacting with constituents from diverse backgrounds and language groups (ideally in multiple languages; multilingual fluency is a plus, but is not required)

• A can-do attitude and desire to find solutions and provide excellent customer service

• Ability to efficiently manage projects, timelines, and budgets

• An entrepreneurial style that balances initiative, independence, and collaboration

• A professional and discreet approach, especially when dealing with confidential or sensitive materials

• A valid MA driver's license and access to a vehicle

• Flexibility in accommodating a work schedule that is occasionally dictated by our event schedule, including the ability to work some evenings and weekends

SALARY AND BENEFITS

Starting salary range of $62,000–$72,000, commensurate with experience
27 paid days off
Access to comprehensive health and dental plans
403(b) available for employee contributions upon hire; employer contributions of 3% begin after one year of service, and an employer match becomes available at that time
A flexible, hybrid work environment
Complimentary Annual Membership and access to many of Hale's programs at a free or reduced rate, including Hale Day Camp, Hale’s Family & Community Program, Hale Vacation Days, facility rentals, and more

To apply, email a résumé, brief cover letter, and writing samples, if available, to Sam Ronan, sronan@hale1918.org.

Hale is proud to be an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, pregnancy, gender identity, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. We are committed to a work environment in which our diverse cultures, perspectives, skills, backgrounds, and experiences are welcomed and respected.