Accounting Manager

Somerville Homeless Coalition

Job Description

Job Title: Accounting Manager
Classification: Exempt (Salary) 
Status: Full-Time 
Location: Summer Street, Somerville MA
Department: Administration
Reports to: Executive Director with dotted line to the Director of Finance

About Us 
The Somerville Homeless Coalition (SHC) is a human services agency supporting individuals and families experiencing homelessness, housing instability, and food insecurity. SHC provides a range of services, including emergency shelter, housing search and case management, daytime drop-in services, street outreach, supportive housing, homelessness and eviction prevention, and connections to supplemental resources. SHC also operates Project SOUP, a food assistance program offering a marketplace-style food pantry, community meals, and grocery delivery to homebound individuals.
SHC operates in a fast-paced, dynamic environment, delivering a broad range of services in response to immediate needs, from crisis intervention to long-term housing stability and support.  To learn more, please visit our website.

Position Summary 
The Accounting Manager is a member of the leadership team and serves as a strategic thought partner to senior leadership and program managers. This hands-on, collaborative role leads the accounting team and oversees accounting operations, business planning, budgeting, and financial risk management. The Accounting Manager plays a critical role in informing strategic decision-making, strengthening financial sustainability, and supporting effective program operations across the organization.

Essential Functions, Duties and Responsibilities
  • Generate and present various financial reports and analysis in an accurate and timely manner
  • Collate financial reporting materials for all grantor and donor segments; and oversee all financial, project/program, payroll, and grants accounting
  • Lead a customer-centric accounting team that supports the program management staff, leads the annual independent audit process and liaises with auditors and the finance committee of the board of directors 
  • With the Director of Finance (a PT consultant), present financial information to the Finance Committee and Board of Directors
  • Lead annual agency and program budgeting process in conjunction with the Executive Director and senior leadership; administer and review all financial plans and budgets; monitor progress, make timely recommendations for forecasting and budget line adjustments, and keep senior leadership team abreast of the organization’s financial status
  • Partner with the Director of Finance on cash flow and forecasting
  • Implement and proactively monitor grants and contracts management, maintaining compliance with regulations 
  • Ensure that the grants and contracts billing and collection schedule is adhered to and that financial data and cash flow support operational requirements 
  • Manage, adhere to, and ensure compliance, quality control, policies and procedures, internal controls, and segregation of duties with regards to fiscal matters
  • Update and implement necessary accounting policies and procedures, and create and maintain efficiencies in accounting and operations
  • Supervise team of 1-2 accounting staff, including Senior Staff Accountant
  • Oversee the monthly close process
  • Utilize the following softwares: Abila/MIP, AvidXchange, Ramp, and Paylocity
  • Perform other related duties as assigned

Education, Abilities, Competencies and Experience Required
  • Minimum of a Bachelor’s degree in accounting or related field
  • Minimum of 5 years of overall professional experience, including working in a non-profit organization
  • Ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting, and audit coordination 
  • Knowledge of GAAP
  • Experience with OMB Single Audit and Uniform Compliance for Federal Awards
  • Knowledge of nonprofit accounting standards, Uniform Financial Report, IRS Form 990, MA Form PC
  • Demonstrated ability to track, monitor, and report on program costs and related cost reimbursement accounting  
  • Ability to translate financial concepts to, and to effectively collaborate with, programmatic and fundraising colleagues 
  • Technology savvy with experience managing relationships with software vendors; knowledge of accounting and reporting software; and utilizing the Cloud-based software applications
  • Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
  • Personal qualities of integrity, creativity, flexibility, open-mindedness, credibility, relationship building, and dedication to the agency mission

Supervisory Responsibility
This position has supervisory responsibilities.

Work Environment 
This job operates in an office and professional environment. This role routinely uses standard office equipment such as computers, phones, photocopiers. On occasion the job will require going out in events or organizations, based on the needs of the business.

Physical Demands
This is mostly sedentary outside of travel in an office space. This would require the ability to sit at a desk, frequent walking, bend or stand as necessary. 

Position Type and Expected Hours of Work
Designated days and schedule will be primarily Monday-Friday, 9am-5pm, though will also be based on the needs of the operation and business, including attendance at night board of directors meetings.  May require weekends, nights and earlier mornings.

Travel
Position requires minimal travel; based on the needs of the operations and business.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

SHC is an Equal Employment Opportunity Employer. SHC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws